Events & Live Streaming
Delivering a Physical Experience in a Virtual Environment
Hassle-Free – Reliable – Secure, Service and Support from decade-old veterans in the industry.
VCNow is a decade-old nationwide organisation with a presence in 23 Cities. We provide end-to-end managed physical and Virtual / Hybrid Events and Conference Services, from planning to infrastructure set-up to the delivery of complex high-end events with immersive experiences to audiences of all scales and from every corner of the globe.
Adaptable Hybrid Event Solutions
VCnow specializes in Event Services including Live Webcasting Services, Videoconferencing Events, Event Management & Event Production, Event Landing Pages, Virtual Exhibition Portals, Video Production,
Physical (On-ground) Events
Delivering a seamless on-ground physical events experience tailored for impact.
By Virtue of its presence VCNow has the capability to provide trained on-site LED Walls or Displays, Event Audio and Public Address (PA) Speaker Set ups, Multi Camera Video Capture and Mixer Set Ups, Video Conference Setups with Back up, Chroma Set ups for People on Virtual Backdrops. Multi layering Supers, Including Connectivity Set ups across Multiple Cities in India Content and Images
Virtual & Hybrid Events
Uniting audiences worldwide through virtual and hybrid events that transcend geographical boundaries.
VCNow has expertise in seamlessly connecting everybody everywhere over various devices, networks, and platforms.
Being a Managed Video Conference Services Provider, we also have the distinction of being able to work across all Cloud VC Platforms as required by Customers. (Teams, Webex, Zoom, etc). We are the system integrator for audio, video devices.
Online Events
Redefining digital engagement with dynamic online events that captivate and connect.
With the Current upsurge in Online Events, Participants have reached a level of fatigue in participating in Events or Webinars within the Boring Boxed up format of Cloud VC Event Platforms like Zoom or WebEx.
Stand out of the Box – Now Make your VC based online Events highly engaging and interactive in a Customized Branded Environment rather than being boxed up in Standardized Cloud VC Event Platforms
Innovate your next Event with VCNow’s Expertise
With a track record of successfully executing over 2000+ eAGMs, Quarterly Investor Update Conferences and Investor/Analyst/Institution Meet Events for India’s top-listed companies, VCNow stands out as a leader in virtual event management. Our team comprises veterans with decades of proven experience, specialising in delivering virtual critical events that prioritise Corporate Governance and Company compliance, including e-AGMs, Investor Update/Presentation conferences, Analysts/Institution Meets and Conference Call Updates.
Capabilities
A. Production Facilities for Live Events, Virtual Events and Hybrid Events
- Capturing – multiple audio video feeds from multiple locations and devices, integrating, mixing the same and delivering them as per layouts required
- Online Editing – Live Online Editing
- Screen Layovers / Supers – Custom branded screen layovers
- Chroma Screen Capture
- Assistance in attaching Virtual backgrounds for Presenters
- Content Playback – Images, Presentations, Audio, Videos
- Connecting Conference Rooms as well as Desktops and Tabs / Mobiles
B. High-End Professional AV & VC Set up along with Chroma Green Screen Setups
C. Virtual Event Sets & Graphics:
- Walk through – Animation leading.
- Lobby – Animation Playback, 3D Static, 3D Interactive,
- Information / Help Desk
- Auditorium
- HTML 5 Browser-based, accessible on all devices.
- Event in Custom Environment as per client brief and brand guidelines
- Integration with Social Media Platforms.
D. Built-in High Reliability, Full Responsibility and Zero Hassles for Customer
- Site Certification & Pre-Testing
- Experts with Decade of Experience sensitively hand hold Sr Executives
- Audio, Video, Network, Lighting and backdrop tested and corrected if required
- Event Show Flow defined and worked upon
- Pro-active Event Management, including back ups
- Prior day Dry Runs
- Advance Set up on the day of the Event for final testing and settling down before the Event
E. User Engagement:
- User Registration
- Engaging Screen Layouts
- Poll
- Chat
- Live 2-way interactions Q&A for Select identified Pre-tested Participants
- Hybrid Interactions
- Customer Ads and Audio Visuals can be played before, during and after the Event
- Break out Rooms
- E-voting integration as per Customer tie up with NSDL, CSDL, and Karvy
F. Analytics & Tracking:
- Registered
- Viewed
- High-quality video and Audio: creating an immersive and engaging experience for all attendees.
- Best Security Measures advanced encryption and authentication protocols to safeguard sensitive information and ensure a secure environment.
- Customization Options with a Personalized Touch and Service: From branding elements to agenda customization, VC Now provides a personalized touch.
- Technical Support: dedicated support team to ensure a smooth and stress-free AGM experience
- Seamless Interaction: interactions between speakers and participants, Q&A sessions, polling, etc.
Why choose VC Now for your events?
Processes Designed for success developed over decades of Intellectual Property developed through the learnings of executing thousands of Events
- Experts with Decade of Experiences in sensitively hand holding Top Management Executives
- Audio, Video, Network, Lighting and backdrop checked and corrected as required
- Work with Client on developing the Minute by Minute Event Show Flow – Layouts, Zoom in Zoom Out etc,
- Pro-active Event Management including back ups to ensure nothing goes wrong
- Site Certification & dry runs till Clients achieve comfort
- Advance Set up on day of the event for final testing and settling down before event
Presence in 30 Cities covering most State Capitals – 40 High-Definition Video Conference Centres across India
Decades of Experience in Managing Video Conferencing, Webinars, Webcast and Virtual Events, eAGMs
Intellectual Property and proven Processes developed over years of experience
VCNow ensures a Great Quality of Service and Experience (references can be provided on demand)
Hassle Free 100% Support
Security and Confidentiality through proven processes
100% Reliability and Success guaranteed.
Deep understanding of Virtual AGM Notices, Guidelines, Procedures and Processes
Best Price Value offer in the industry
Outdoor and Virtual VC Events
Our portfolio of events spans across pharma KOL Webinars, Ad Boards, Online CMEs, Live Doctor Symposiums, International Speaker Programs, Live Surgery Broadcasts from the OT, and other State of the Art Webcast & Videoconferencing Platforms tailor made for Internal & External Communication needs such as Townhall Webcasts, Analyst Meets, AGMs, IR Webcasts & Live Product Launches with our experienced team. Sharing events in the public domain for you to get an idea about our capabilities:
Nerolac AGM
Kansai Nerolac’s 103rd Annual General Meeting 26th June, 2023
The highly anticipated Annual General Meeting of Kansai Nerolac Paints Ltd. took place on June 26, 2023. This event served as a platform to discuss the company’s exciting future plans and projects, while also highlighting its strong financial performance and condition. The meeting witnessed a significant turnout of investors and stakeholders who actively participated in fruitful discussions. Several resolutions, crucial to the company’s growth, were successfully passed and approved during this productive gathering.
HUL eAGM
Hindustan Unilever Ltd. AGM 2023 | HUL Annual General Meeting FY 22-23
Hindustan Unilever Limited 2023 Annual General Meeting
Annual Investors Meet for the Year ended March 2023.
Future Plans and projects of the company were discussed along with financial performance and Financial condition.
Yes Bank eAGM
YES BANK | 19th Annual General Meeting
YES BANK is a ‘Full Service Commercial Bank’ providing a complete range of products, services and technology driven digital offerings, catering to Retail, MSME as well as corporate clients.
Viksit Bharat
VCNow Hosts ‘Viksit Bharat’ Event with PM Narendra Modi
VCNow took immense pride in hosting the prestigious ‘Viksit Bharat’ event, spearheaded by the Honorable Prime Minister of India, Shri. Narendra Modi himself. Serving as the pivotal link between the PM and the masses, we facilitated seamless connectivity throughout the event.
Leadership during Crisis
A Virtual Event organized by Cognigix, a leading digital learning solutions
Cognigix, a leading digital learning solutions provider, recently organised a virtual event titled “Leadership during Crisis.” This noteworthy initiative served as a tribute to our brave forces, acknowledging their unwavering dedication and resilience.
Virtual Annual Day
Firmenich India Annual Day celebration
Firmenich is one of the world’s foremost privately owned companies specialising in Fragrance and Taste. As proud partners, VCNow has played a pivotal role in facilitating Firmenich India’s Annual Day celebration. Our dedicated team at VCNow seamlessly delivered essential technological support, ensuring the flawless execution of the live virtual event. From visually appealing chroma background to managing interactive elements, VCNow ensured that Firmenich India’s Annual Day was not only a celebration but also a unique and memorable digital experience for all participants.
Samsung Christmas Wrap
Samsung’s live virtual event, Christmas Wrap Event of 2020
VCNow had the pleasure of supporting Samsung’s live virtual event, Christmas Wrap, ensuring a smooth experience from start to finish. We provided essential tech support for Samsung employees to actively participate in this virtual gathering. Throughout the event, our dedicated team offered assistance, guaranteeing that everything ran seamlessly. The event kicked off with an exciting opening, where cameras smoothly moved toward the stage, creating a feeling just like being at a real gathering.
Virtual Book Launch
Tata Trusts’ Live Book Launch with Hon. Vice President M.
Venkaiah Naidu
VCNow played a pivotal role in facilitating the live book launch event for Tata Trusts — ‘Not Many, But One: Shree Narayan Guru’s Philosophy of Universal Oneness’ by Author G K Sasidharan. Distinguished guests, including the Honorable Vice President of India, Shri M. Venkaiah Naidu, Moderator Anil Dharker, N. Srinath, CEO of Tata Trusts, and RK Krishna Kumar of Tata Trusts, graced the occasion.
Virtual Meeting
ICICI Bank’s Hybrid Event in Raithal
At VCNow, we are proud of our collaboration with ICICI Bank Ltd., where we organised a successful hybrid event at their branch in Raithal, Rajasthan.
VCNow Platform for Market Research
VCNow combines VC domain knowledge along with cutting edge AI Tools to not only deliver a tech enabled platform to connect Respondents to Moderators and Clients but taking a step further in providing multiple innovations.
FAQs
What Events does VCNow specialise in?
VCNow specializes in Event Services including
- Live Webcasting Services,
- Videoconferencing Events,
- Event Management & Event Production,
- Event Landing Pages,
- Virtual Exhibition Portals,
- Video Production
Our portfolio of events spans across pharma KOL Webinars, Ad Boards, Online CMEs, Live Doctor Symposiums, International Speaker Programs, Live Surgery Broadcasts from the OT, and other State of the Art Webcast & Videoconferencing Platforms tailor made for Internal & External Communication needs such as Townhall Webcasts, Analyst Meets, AGMs, IR Webcasts & Live Product Launches with our experienced team
,
What the Large Scale Events handled by VCNow?
These are some of the Large-Scale events VCNow has seamlessly handled
- Product Roll Out and Launches – Philips Signify
- Reward and Recognition – For Various large Corporates and leading Banks
- Town Halls – For some of the Large Banks and Pharma giants
- Doctor Conferences – Various Pharma Cos
- CMEs Continuous Medical Education – Various Pharma Cos
- Virtual Product Demonstrations – GE Medical Devices
VCNow also executes various Rallies and Events with the Prime Minister in his Viksit Bharat campaigns and the President, Vice President of India and several other dignitaries and ministers of states, union ministers and Chief Ministers of Madhya Pradesh and Maharashtra
What are the main things to plan for a hybrid event?
When planning a hybrid event, key elements to consider include selecting a venue that accommodates both in-person and virtual attendees, securing reliable technology to ensure smooth live streaming and interaction between participants, preparing content that engages both audiences, and creating a strong marketing and communication plan to promote the event, clearly outlining how participants can join in both formats.
What are live streaming virtual events?
Live streaming virtual events involves broadcasting an event online in real-time, allowing participants to watch and engage from anywhere with an internet connection. This approach offers a convenient and cost-effective way for businesses and organizations to expand their reach and make events more accessible.
Why are virtual events beneficial?
Virtual events offer numerous benefits, including greater accessibility, cost-efficiency, enhanced audience engagement, broader reach, and ease of organization. Additionally, incorporating interactive features and tools provided by streaming platforms can further boost engagement and attract a larger audience.